The Hertfordshire Herb Group Constitution (Revised March 2009)

1. The title of the group will be The Hertfordshire Herb Group.

2. The Objective of the Group is to promote interest in the use of Herbs. In furtherance of the Objective the Group shall have the following powers:

a. to arrange for speakers to address the membership and to arrange social and educational events

b. to provide for the holding of lectures, exhibitions, meetings, and instruction courses for members and non-members and join other groups in these activities

c. to aid in the planning, design, and construction of herb gardens in Hertfordshire and to advise and join with other groups in such activities

d. to do all such lawful things as are necessary for the attainment of the Group’s Objective

3. The Officers shall consist of a Chair and a Treasurer.

4. The Group’s affairs shall be conducted by a Committee consisting of the Officers and at least five other members. Four Committee members shall form a quorum. The Committee has the power to co-opt and fill vacancies. The Officers and Committee shall retire annually but shall be eligible for re-election.

5. The Treasurer shall make payments from the Group’s funds on behalf of the group on the Authority of the Chair or the Committee. The Treasurer and three other signatories approved by the Committee shall sign cheques on behalf of the group. All cheques will be signed by any two of the four signatories, provided they have no vested interest in the payment. The Treasurer shall keep necessary records of all financial transactions.

6. The annual subscription shall be agreed by the Committee and shall be due on April 1st each year. Membership is granted at the discretion of the Committee.

7. The Annual General Meeting of the Members will be held in April each year after due notice has been given to the members. The Treasurer and Chair shall prepare a report on the work of the Group during the past year for presentation to the members. The account books will be independently audited prior to the Annual General Meeting and made available for inspection by the members.

8. Written notice of any proposed alterations of this Constitution must be given to the Chair at least 14 days before the Annual General Meeting.

9. Any matters not covered by this Constitution shall be left to the discretion of the Committee.

10. The Group may be dissolved by a Resolution passed by two-thirds majority of those members present and voting at an Extraordinary General Meeting convened for the purpose of which 21 days prior notice will have been given to members.